Privacy Policy

Privacy Policy

Effective date: 27 December 2025

This Privacy Policy explains how ATR Technologies LTD (trading as AceTheRound) collects, uses, and shares personal information when you use ourwebsite and services. It applies to customers worldwide, including the UK, EU, and US.

Who we are

AceTheRound is a trading name of ATR Technologies LTD, a UK-based company.

For privacy questions or requests, contact privacy@acetheround.com.

Scope

This notice covers personal information collected through our website, app, and communications. If you use AceTheRound through an organization, your organization may have additional privacy terms that apply.

Data we collect

• Account data: name, email, role, authentication details.
• Usage data: app activity, device/browser information, log data.
• Content you provide: interview responses, uploads, notes, settings.
• Payment data: processed by third-party providers; we do not store full card details.
• Support data: messages you send to our team.
• Session interaction data (e.g. clicks, navigation, UI behavior) and error data if analytics consent is given.

How we use data

• Provide, operate, and improve the platform and AI-driven interviews.
• Personalize prep flows, track progress, and surface recommendations.
• Security, fraud prevention, diagnostics, and service reliability.
• Communications about product updates, service notices, and support.
• Compliance with legal obligations and enforcement of our terms.
• Product analytics and session replay to diagnose issues and improve UX.

AI and voice processing

We use third-party AI providers (including OpenAI Voice) to process voice and text you submit during practice sessions. Audio may be converted to text for scoring, feedback, and analytics. We do not use your content to train third-party foundation models beyond what providers need to deliver the service. Do not share confidential or sensitive information in practice sessions.

Cookies and analytics

We use essential cookies to keep the site working and secure. We also use Vercel Web Analytics to understand aggregate site usage without persistent cookies or cross-site tracking.

We use PostHog as an analytics provider (session replay is disabled until analytics consent is granted).

Optional analytics cookies (including Google Analytics 4), functional, and marketing categories help us improve the experience. Optional categories remain off unless you consent, and you can change your preference any time in cookie settings via the footer link.

Provider links:

• Vercel Web Analytics: https://vercel.com/legal/privacy-policy
• Google Analytics: https://policies.google.com/privacy
• Posthog: https://posthog.com/privacy

Legal bases (UK/EU)

We process personal data under the following legal bases:

• Performance of a contract: providing the service you sign up for.
• Legitimate interests: product improvement, security, fraud prevention. We balance these interests against your rights.
• Consent: where required for optional communications or certain analytics and marketing features.
• Legal obligation: responding to lawful requests or compliance requirements.

Sharing data

We share data with service providers who help us run the platform, such as hosting, analytics, communications, payments, and AI processing providers.

We may also share data to comply with law, enforce our terms, or protect users and the service, and in connection with corporate transactions.

International transfers

We operate globally and may transfer data outside the UK/EU. Where we do, we rely on appropriate safeguards such as Standard Contractual Clauses or other lawful transfer mechanisms.

Data retention

We keep data while your account is active and for a reasonable period thereafter for backup, audit, and legal purposes. Interview session data may be retained for analytics and coaching history unless you delete your account or request removal. Website analytics data is retained for limited periods configured in our analytics tools and may be aggregated where possible.

Your rights

Depending on your location, you may have rights to access, correct, delete, or port your data, and to object to or restrict certain processing. You can withdraw consent where processing is based on consent (for example, marketing emails). To exercise rights, contact privacy@acetheround.com. You may also complain to your local data protection authority.

Children

AceTheRound is not directed to children under 18. Do not use the service if you are under this age threshold.

Security

We apply administrative, technical, and physical safeguards appropriate to the risk. No system is 100% secure.

Updates to this notice

We may update this Privacy Policy. We will post changes here and update the effective date. Material changes may be communicated by email or in-app.

Contact

Email: privacy@acetheround.com

ATR Technologies LTD, United Kingdom